The release function

The release function ("To release") allows you to make contents available to a limited group of people with the respective authorisation, at first. Unreleased items will be invisible to users with the role “Member” and “User” unless the role is not manually changed. Unreleased items will be shown in light grey to users with the right “room administrator”.

“room administrators” can subsequently issue the release for the remaining users of this room.

If all newly created contents are to be exclusively viewed by “room administrators” at first, the room will have to be configured accordingly by your project admin.


If all newly created contents are to be exclusively viewed by these people at first, the room will have to be configured accordingly by your project admin.

Browser thumb view "To release"-folder

  • The "To release" folder is a compilation of all room contents that have not yet been released.
    The "To release" folder (is only displayed to users with release rights).

Contents that are not released are displayed semi-transparently in the respective folders to users with appropriate rights.

Notification emails are only sent to those users who are able to view the contents.

The "Release" function applies to an entire room respectively and can be set up on request by the customer. The right to release and revoke contents can be assigned to any user.

  • After the contents have been released (click on the edit icon and then the eye symbol), the respective playlists are made available to all Webgate users in a room.
    Only complete playlists can be released.
  • By clicking on the eye symbol of a playlist already released, the release of this list will be revoked. This function can be used to hide contents temporarily, for example.
  • You can release several items at the same time. To do so, first select the files.
  • Clicking on release in the menu bar below opens a pop-up with which an release can be given or removed.